What types of events are appropriate for The Sky Gallery?
The Sky Gallery works for many types of events: intimate seated dinners, champagne lunches, poetry readings, art exhibitions, pop-up retail, branded events, small wedding ceremonies, sales conferences, workshops and lectures. We are excited about collaborating with you on your next event and we welcome all ideas.
What’s the capacity?
For a seated dinner we recommend no more than 70 guests. For classroom or theater style, we can seat up to 120. For a cocktail reception, 100 guests is comfortable, but please keep in mind that we only have one washroom, and no kitchen.
We do not have a kitchen at Sky Gallery. Caterers may opt to cook outside in our outdoor courtyard, build out kitchen space within the interior gallery, or design a menu where cooking happens offsite.
Are there any restrictions on availability?
The Sky Gallery is available for private rental from 9 am to 12 am. Exceptions will be considered. All deliveries and set-up must occur during your rental block and will not be accepted any earlier without prior written consent from the manager.
What’s the rental rate for an event?
$2,000 for an 8-hr rental block, including set-up and breakdown.
$2,500 for a 12-hr rental block, including set-up and breakdown.
All events require a $1,000 fully refundable security deposit.
What’s included in your rental fee?
+ Cleaning before and after your event
+ Venue Coordinator assigned at contract signing: available to assist with room layout, vendor appointments, in-house rentals, additional packages and more.
+ Audio/Visual equipment including a projector with screen, two (2) microphones, and basic sound system accessed via XLR cable or Bluetooth
+ Wi-Fi (password will be provided the day-of)
+ Onsite Operations Manager to oversee the building and troubleshoot any issues that may arise; onsite from start to finish; additional staff person may be recommended at an additional fee
+ Use of 1,400 sq ft outdoor courtyard
+ (1) Mobile bar
+ Two (2) coat racks and 65 hangers
+ Ground-level load-in
+ Tons of natural light
What other services do you provide?
What about the artwork?
All artwork will be kept on the walls for your event unless arranged to be removed in advance. We encourage you to allow the exhibition hanging during your event to inspire your menu, design, and music.
Are there any restrictions on decorations?
+ All votives must be contained
+ There can be absolutely nothing hung, nailed, or taped to the walls of The Sky Gallery without the permission of a gallery representative.
+ Smoking is not permitted inside the gallery or in the courtyard
+ No glitter or confetti is allowed on the premises
+ In the event of any damages occurring to any artwork or to the physical condition of any and all public space within the gallery itself, the renter will be held solely responsible and will be billed accordingly. This includes, but is not limited to scratches, nicks, and breaks.
What’s your curfew?
All events must end by 12am and the building must be clear of all vendors and guests by 1am.
Can I serve alcohol?
Yes. In order to serve alcohol, you must obtain host liquor liability with your insurance policy.
Am I responsible for setting up and breaking down the event?
Yes. You (or your planner or caterer) are responsible for unloading, setting up and removing all outside rentals, food, decoration, and supplies. All outside rentals must be removed the night of the event as The Sky Gallery is not liable for any damages to any equipment not owned by the gallery.
Am I responsible for clean-up?
We will clean the space before and after your event: sweeping, mopping, detailing the bathroom, and taking care of any necessary repairs.
In order to get your full security deposit back, you (or your caterer) must complete the following break down procedures immediately following your event:
1) All centerpieces, candles, additional décor and alcohol must be removed from tables, neatly packed away, and consolidated by the front door for easy pick-up. All items must leave the building the night of the event. For events combined with 501 Union and Green Building, personal items and outside rentals must be consolidated and picked up at the same time and location as those pick-ups are scheduled. For example if the gallery is used with 501, then all remaining personal items and outside rentals must be taken to 501 for pick up.
2) Linens must be bundled and tied, or bagged and consolidated with outside rentals.
3) Tables and chairs must be folded and stacked in the center of the Gallery. Gallery furniture rentals must be separated from outside rentals when applicable.
4) Glasses, dishes, food, drinks and personal items removed from the outdoor area
5) All glasses, plates, silver, etc. go back in their original crates and consolidated.
6) Remove all food + drink.
7) Bars emptied of ice, completely drained, wiped down, and dried. Remove all products, candles, and coasters
8) Break down all boxes, bag all trash, and remove. Gallery staff will provide large format receptacle.
Are there any restrictions on vendors I can use?
Generally, no. We pride ourselves on being flexible and accommodating and we allow you to use the vendors of your choice. That being said, we do have our own excellent in-house catering and design departments and we are also happy to recommend additional caterers, florists, event planners, DJs, and photographers. We do require any outside rentals (beyond what is provided in your rental) to be contracted through our rental partner, Broadway Party Rentals.
Where do my guests park?
Street parking is available. Should your guests need directions or a car service at the end of the evening, your onsite Operations Manager will happily assist. Local valet companies are also available for hire. Please inquire for more information.
How do I book a date?
A 50% deposit of the rental fee is due at the time of booking. In addition, we require a $1,000 security deposit, which is refunded 5-10 business days after the event, provided there are no damages. The remaining balance is due 30 days before the event. We accept check, money order, and all major credit cards (3% service fee for credit cards).
What is the cancellation policy?
If you cancel up to 60 days prior to your scheduled event, you will receive your rental fee deposit back minus a booking fee. Within 60 days of the event you forfeit your rental fee deposit. If you decide to move the date of the event, you may do so, pending availability. You will be responsible for any increase in rental rate plus a booking fee.
Do I need to provide my own insurance?
We require you to provide a certificate of insurance that covers your vendors. Your caterer may be able to add your vendors as additional insured to their policy. We require $1M general aggregate / $1M per occurrence including property damage. Your policy should include Host Liquor Liability if you are serving alcohol. The policy will cost approximately $175 and can be purchased up to 24 hours before your event.
Do I need to hire an event planner or coordinator?
If you’d like! And we'd be happy to provide you with recommendations. An Operations Manager will be onsite during your event to answer any questions, provide general assistance and oversee the building and our staff, but he/she will not coordinate your event. Your caterer may also be able to offer this service.